Document Control Management Basic & Intermediate

automotiveTimings : Friday 2:00 AM - 05:00 PM
Duration : 10 Weeks
Fee : QAR 800.00
Uniform : QAR 200.00

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COURSE OBJECTIVE

This course covers the best practices of Document Control with a very practical and hands-on approach, interactive and utilizes methodology including group discussions, case studies, videos, participant’s presentations and problem solving scenarios.


LEARNING OUTCOMES

For Beginners this course will give a good foundation for the line of work. We will explain the tasks and responsibilities of a document controller that can be applied to a day to day work.

For Experience this course consolidates basics and formalizes their knowledge and competencies and will allow them to compare their experience with common/best practices.

And for everyone, it's a great opportunity to network and share experience with other Document Control professionals.

At the end of the course, the students would be able to:

    1. Champion best practices in Document Control, understand their requirements and their benefits
    2. Explain the requirements for Document Control, traceability, auditability, quality, consistency
    3. Benchmark / compare their current practices against best practices
    4. Identify possible improvements to their current practices / system and contribute more effectively to the success of their organization
    5. Understand the role of the Document Controller, his/her interfaces, the boundaries of the profession
    6. Understand the theory and rationale behind Document Control practices
    7. Be more proficient and effective in daily Document Control tasks and activities

COURSE OUTLINE

Week

Learning Outcome

Topics

Assessment

1

Learning the Basics of Document Control Management

  • Introduction to Document Control
  • Definition of Terms Document Controller Essential Roles
  • Guidelines to Effective Document Control Management
  • Document Classifying and Filling           

Lecture

Hands on Activity (Creating a list of documents: MS Excel, MS Word)

2

Learn Document identification to different construction entities

  • Definition of Terms Identifying different construction entities
  • Identifying staffing plan within an organization

Hands on Activity (Creating a Document Distribution Matrix: MS Excel, MS Word)documents: MS Excel, MS Word)

3

Learn to create document control procedures

  • Document Control Procedures
  • Definition of Terms
  • Identifying basis of creating a document control procedure
  • How to Create a document control procedure.

Lecture
Hands on Activity (Software: Visual Visio, MS Excel)

4

Managing Documents throughout their life cycle

  • Managing Documents throughout their life cycle
  • Identifying stages of documents
  • Discuss effective management of documents throughout their life cycle

Lecture

Hands on Activity (Creating formula or systematic monitoring on database created: MS Excel

5

Learn standard procedures of Hand Over

  • Stages of Document prior to Hand Over
  • Stages of documents prior to hand over
  • Standard procedures of hand over documents

Lecture

Quiz

 

 

6

Overview of Aconex System

  • Electronic Document Management System (ACONEX Oracle)
  • Discuss Tools and Terminologies

Lecture

Hands on

7

Students will learn EDMS (Aconex)

  • Electronic Document Management System (ACONEX Oracle)
  • Preferences
  • Creating Users
  • Invitation Mail

Lecture

Hands  on

8

Students will learn EDMS (Aconex)

  • Electronic Document Management System (ACONEX Oracle)
  • Workflow
  • Uploading of Documents
  • Bulk Processing

Lecture

Hands on

9

Students will learn EDMS (Aconex)

  • Electronic Document Management System (ACONEX Oracle)
  • Search engine
  • Hands on

Lecture

Hands on

10

 

FINAL EXAM – 3 HOURS

Hands on and Written Exam

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